YOGA INDIA NATIONAL SPORTS REPOSITORY SYSTEM
This Privacy Policy applies to the entire contents of the Registration Portal, “YOGA India National Sports Repository” (“Registration Portal” or “Portal” as the context may otherwise. For the purpose of this Privacy Policy, as and where applicable, the term “YOGA” shall also include and refer to the various stakeholders, constituted for the Games organized by YOGA India, various participating States and Union Territories (UTs), and the Host State for each edition of the Games organized by YOGA India, etc. Further, for the purpose of this privacy policy, wherever the context may so require "you" or "your" or "user" shall mean any natural or legal person who has agreed to become a User (“Athlete”, “Coach”, and/or “Academy”) of the Registration Portal by registering on the Registration Portal as registered user. Your access or use of the Registration Portal is subject to the Privacy Policy as set out hereunder.
Please read the Privacy Policy below carefully before using YOGA India National Sports Repository System. By using or registering on YOGA India National Sports Repository System, you accept and agree to the terms of this Privacy Policy. If you do not accept these terms, you are hereby advised not to access YOGA India National Sports Repository System.
The Users are responsible for ensuring their information is current and accurate. The User may update their information through the ‘Profile’ section of the Registration Portal, and we will use reasonable efforts to process any change the User makes; provided, however, that requests to delete information are subject to the Registration Portal’s internal reporting, processing, and retention policies and all applicable legal obligations and existing legislation. We at YOGA India are committed to preserving the privacy of all visitors to our Registration Portal. We are committed to ensuring that all activities made available via the Portal will be provided in a safe and secure online environment. By accepting the Registration Portal’s Privacy Policy and the Terms and Conditions at the time of registration, you expressly consent to our use and disclosure of your personal information in accordance with this Privacy Policy. This Privacy Policy is incorporated into and subject to the YOGA India Registration Portal’s Terms and Conditions. This Privacy Policy is effective upon acceptance in registration for new registering Users (“Athlete”, “Coach”, and “Academy”). This Privacy Policy works in conformance to the relevant rules, amendments, and notifications as promulgated by the Ministry of Communication and Information Technology, Government of India read with the prevailing sections under the Information Technology Act, 2000 (21 of 2000) read with relevant rules issued under the Information Technology Act, 2000.
Please read the following carefully to understand our views and practices regarding the User Information.
YOGA INDIA NATIONAL SPORTS REPOSITORY SYSTEM
The Registration Portal is being operated by Youth Overall Games Association (“YOGA”) under the “YOGA India – National Programme for Development of Sports” Scheme wherein the Athletes, Coaches, and Academies can register themselves hereon to build a national repository of prospective Athletes, Coaches and Academies, which will further achieve the twin objectives of broad-basing of sports and promotion of excellence in sports as laid down under the YOGA India Scheme. The Registration Portal has been designed in a way to ease the process of gathering of pertinent information from the prospective Athletes, Coaches, and Academies who will be participating in the upcoming initiatives as implemented by YOGA under the YOGA India Scheme.
YOUR PRIVACY: OUR COMMITMENT
At YOGA India, we are committed to protect your privacy and recognize that you have a right to know about the information we access or collect about you, how your information is being used by us and what we do to protect your information. Please read the following policy to understand how your personal information shall be treated by the YOGA India National Sports Repository System. Our commitment towards privacy and protection of user data is based on the principles of lawfulness, transparency, fairness, accuracy, data minimization, integrity and confidentiality.
WHAT DOES THIS PRIVACY POLICY COVER?
This Privacy Policy is part of the Terms and Conditions of the YOGA India National Sports Repository System, and covers the treatment of user information, including personally identifying information, obtained by YOGA India including information obtained when you access the Registration Portal or any other software provided by YOGA India and any information that you may share through use of the Registration Portal.
INTRODUCTION
a) This Portal may collect personal information of the Athletes (Personal Information, Contact Information, and Additional Information & Documents pertaining to the Education and Bank Account, Training, Competition and Ranking Information, Kitting Details, Statement on the Athlete’s success story, and action photos and videos of each athlete, etc.), Coaches (Personal Information, Contact Information, and Additional Information & Documents pertaining to Education and Experience, Kitting Details, Coaching Details, etc.), and Academies (Legal Entity and Status, Contact Details, Details of Coaches, Athletes and Statement on Academy’s success story, and action photos and videos of the Academy).
b) This Privacy Policy should be read in conjunction with our Terms and Conditions. By accessing the Portal, you are consenting to the collection and use of information described in this Privacy Policy. The terms of this Privacy Policy apply and extend to the Users and the Parents and/or Legal Guardians of minor Athletes and the rights ascribed to such minor Athletes under this privacy policy extend and apply in equal measure to such Athletes and their Parents and/or Legal Guardians.
c) The User’s use of the Portal and any information the User may provide through the Portal remains subject to the terms of this Privacy Policy and our Terms and Conditions, as each may be updated from time to time.
d) The User through access of the Registration Portal and acceptance of this Privacy Policy, hereby warrants and accepts that he/she has given his/her explicit and unequivocal consent to YOGA India for collection and processing of his/her personal information and that the said collection and processing of his/her personal information is necessary for YOGA India to fulfil their obligations for the provision of Registration Portal to the said User and the User’s participation on the said Portal.
e) The User hereby accepts and agrees that the Registration Portal shall be available and accessible only to Users situated within the territorial boundaries of the Republic of
India.
f) Any questions, comments or complaints that you might have should be emailed to youthoverallgamesassociation@gmail.com or forwarded in writing to our address located: YOGA India Division, Ward No. 4, Near Phooldas Ki Chhatri, Tehsil Bhadra, District Hanumangarh, Rajasthan-335501.
COLLECTION & MANAGEMENT OF USER INFORMATION
a) The Registration Portal may collect personal information about the Users to register them for building a national repository of athletes, coaches and academies across India, which will be used for the purposes of nomination to ensure the smooth and timely management of the upcoming Games, Events or various initiatives implemented by YOGA under the YOGA India Scheme.
b) Further, the Registration Portal may collect personal information about the Users, if any User is selected as a YOGA India Athlete or YOGA India Accredited Academy under the YOGA India vertical, Talent Search and Development or KITD or by any governing body of committee constituted by YOGA under the YOGA India Scheme.
c) Such details will be submitted on to the Games Management System for the various stakeholders to nominate the Users eligible to participate in the upcoming Games, Events, and various initiatives implemented by YOGA under the YOGA India Scheme.
d) The personal information provided by the Users includes certain sensitive personal information of minor children/athletes/talents, which can only be provided by the parents/legal guardians of such minor children/athletes/talents. No other third parties shall be allowed to register minor users on the Registered Portal and provide information on the Portal. YOGA shall not be liable for any breach and/or non-compliance of this provision by any User and reserves all rights to initiate any legal proceedings for such a breach and/or non-compliance against the respective Users.
e) Any information provided by the User through the User’s posts/comments, opinions, and feedback which may be uploaded on any public forum through the Portal and/or review portal of the Registration Portal may be collected by YOGA India.
f) YOGA India shall use the personal information provided by the Users to ascertain the nominations received for the upcoming Games, Events, and/or other initiatives implemented by YOGA under the YOGA India Scheme.
g) We may disclose the information we collect or receive from you to the following stakeholders and their representatives who process your information to nominate their respective entries for the upcoming games, events, and initiatives implemented by YOGA under the YOGA India Scheme:
➢ YOGA India
➢ Nodal Officers as nominated by the States and Union Territories
➢ Nomination Committee for each State and Union Territory
➢ Representatives of the National Anti-Doping Agency
➢ Host State of the upcoming Games/Events
h) YOGA India also reserves the right to disclose personal information that YOGA India believes, in good faith, is appropriate or necessary to enforce our Terms and Conditions, take precautions against liability or harm, to investigate, prevent and/or respond to third-party claims or allegations, suspected illegal activities, fraud, to respond to court orders or official requests, to comply with state and federal regulations, including but not limited to sharing with appropriate tax authorities, to protect the security or integrity of our Portal, to report violations of YOGA India’s eligibility rules to third parties or safety of YOGA India, our users or others.
i) In the event control of the Registration Portal is acquired by a new government entity and/or organization and/or government body, your information may be transferred to the new government entity and/or organization and/or government body as such a transfer may be necessary for the continued operation of the Registration Portal. Any changes to the privacy policy by the new government entity and/or organization and/or government body shall be notified on the Registration Portal.
j) We assure you that your personal information so collected shall be protected by the Sports Authority of India and the Ministry of Youth Affairs and Sports, Government of India.
USER RIGHTS UNDER THIS PRIVACY POLICY
Notwithstanding anything stated under this Privacy Policy, the following rights provided to the User under this Clause shall extend in equal measure to the minor athletes/talents and their legal guardians and/or parents as well:
a) Right to withdraw consent: The Users or the parents/legal guardians shall have the right to withdraw the consent they had accorded while submitting their information on the Registration Portal.
b) Right to update Information: The Users can access and update certain personal information YOGA India holds about you at any time by logging into your account via the Registration Portal.
c) Right to erasure (Right to be forgotten): The User shall have the right to obtain from YOGA India the erasure of personal data concerning him or her without undue delay and YOGA India shall have the obligation to erase personal data without undue delay where one of the following grounds applies:
➢ the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
➢ the User withdraws consent on which the processing is based and where there is no other legal ground for the processing;
➢ the User objects to the processing pursuant to their right to object and there are no overriding legitimate grounds for the processing;
➢ the personal data has been unlawfully processed;
➢ the personal data must be erased for compliance with a legal obligation under any law to which YOGA India is subject.
d) Right to data portability: The Users shall have the right to receive the personal data concerning him or her, which he or she has provided to YOGA India, in a structured, commonly used, and machine-readable format and have the right to transmit those data to another entity/body without hindrance from YOGA India.
e) Right to rectification: The User shall have the right to obtain from YOGA India without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the User shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.
THIRD-PARTY CONTENT POLICY (If applicable on Registration Portal)
a) We do not claim any ownership rights in any Third Party Content on the Portal. You agree that you are solely responsible for any Third Party Content posted by you under your username.
b) You agree to pay for all royalties, fees, or any other monies owed to any third party as a result of you posting any Third Party Content on the Portal
c) You acknowledge that the following constitutes (but is not limited to) prohibited Third Party Content which:
➢ is offensive, promotes racism, bigotry, hatred, or physical harm of any kind against any group or individual or exploits, harasses or advocates harassment of any person;
➢ constitutes information that you know is false or misleading or promotes illegal activities or conduct that is abusive, threatening, obscene, defamatory, or libellous;
➢ contains nudity, excessive violence, or offensive subject matter or links to any such content;
➢ solicits personal information from anyone under 18 (eighteen) years of age;
➢ contains information that poses or creates a privacy or security risk to any person;
➢ contains an unauthorized copy of another person's copyrighted work; and
➢ includes a photograph or video of another person that you have posted without that person's consent.
d) Links to other websites: The Registration Portal may contain links to enable you to visit other Websites of interest easily. However, once you have used these links to leave our Portal, you should note that we do not have any control over that other Website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such Websites and such Websites are not governed by this privacy policy. You should exercise caution and look at the privacy policy applicable to the Website in question.
e) Acceptance and Changes to Security and Privacy Policy: You acknowledge and accept that your use of the Registration Portal indicates your acceptance of the Registration Portal’s Terms and Conditions and Privacy Policy.
COOKIES POLICY
a) Cookies Information: When you visit the Registration Portal, we may send one or more cookies - small files - to your computer or other device, which may enable us or others to uniquely identify your browser. YOGA India may use both session cookies and persistent cookies. A persistent cookie remains after you close your browser. Persistent cookies may be used by your browser on subsequent visits to the site. Persistent cookies can be removed by following your web browser's help file directions. Session cookies are temporary and typically disappear after you close your browser. You may be able to reset your web browser to refuse all cookies or to indicate when a cookie is being sent. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. However, some features of the Portal may not function properly if the ability to accept cookies is disabled.
b) A cookie is a small file that asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyze web traffic or lets you know when you visit a particular site. Cookies allow Portal locations to respond to you as an individual. The Registration Portal can alter its operations to your needs, likes, and dislikes by gathering and remembering information about your preferences.
c) Cookies help us provide you with a better Registration Portal, by enabling us to monitor which sections of the Registration Portal you find useful and not useful. A cookie in no way gives us access to your computer or other device or any information about you, other than the data you choose to share with us.
d) We use traffic log cookies to identify which pages are being used. This helps us analyze data about web page traffic and improve our Registration Portal in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
e) Log File Information: When you use the Portal, the servers may automatically record certain information that your device sends whenever you visit any website and use certain apps. These server logs may include information such as your web or app request, Internet Protocol ("IP") address, browser type, browser language, referring/exit pages and URLs, Portal type, number of clicks, domain names, landing pages, pages viewed and the order of those pages, the amount of time spent on particular pages, the date and time of your request, the actions you take on a page and one or more cookies that may uniquely identify your browser.
DATA STORAGE POLICY
All the information collected in the database by the Portal shall be stored locally on the NICSI (National Informatics Centre Services Inc.) Servers.
INFORMATION SECURITY
a) We are committed to protecting the security of your personal information. Protection of the User Information, including the registration details the User provides to us, is a priority for us. We use a variety of security technologies and procedures to help protect your personal information from unauthorized access, use, or disclosure.
b) Any personal information, which identifies the User, will be encrypted at all times whilst in transit over the internet. The technology used by us encrypts any information sent by the User on secured pages. Our server then reads the information using a private key. This means that your information is turned into a code that can only be decoded with the private key or password. Whilst neither we nor any other organization, can guarantee the security of information processed online, we do have appropriate security measures in place to protect your personal information. For example, we store the personal information you provide on computer systems with limited access that are located in facilities to which access is limited.
d) To further protect your privacy and security, we reserve the right to take reasonable steps (such as requesting your password) to verify your identity before granting you profile access or making corrections.
e) Additionally, you should ensure your password is kept secret at all times. You will be responsible for maintaining the secrecy of your password and account information.
PRIVACY MEASURES FOR MINORS
a) Registration as a ‘User’ on the Registration Portal is intended only for Athletes, Coaches, and Academies that will form a part of a national repository for upcoming Games, Events, and/or any other initiatives implemented by YOGA under the YOGA India Scheme.
b) Only the legal guardian/parent of the minor athletes who has consented to the sharing of sensitive personal information of the minor Athletes on the Registration Portal will be allowed to register on the Portal.
c) If the User or the parent/guardian of the minor User believes that we may have inadvertently collected personal information, they can notify us and make a request for modification/correction/deletion of the same immediately by sending an email to youthoverallgamesassociation@gmail.com.
CHANGES AND UPDATES TO INFORMATION
a) This Privacy Policy may be revised from time to time and this will be reflected by the "Last update posted" date above. Please revisit this page to stay aware of any changes.
b) Contact Information: Please contact the YOGA India Registration Portal with any questions or comments about this Privacy Policy by emailing us at youthoverallgamesassociation@gmail.com.
c) The User is responsible for keeping his/her information current. The User may update his/her information by contacting us at youthoverallgamesassociation@gmail.com. and we will use reasonable efforts to process any change the User makes; provided, however, that requests to delete information are subject to our internal reporting, processing, and retention policies and all applicable legal obligations.
LANGUAGE
All communications between the User and the Registration Portal shall be communicated in written form vide Electronic Mail (E-Mail) and in either English or Hindi language. Further, all communications between the User and Customer Support shall also be conducted in either English or Hindi language.
FEEDBACK/CUSTOMER SUPPORT
a) All telephone and/or email conversations from the Users to our Feedback/Customer Support Centre may be recorded both to assist us in training and in quality management, and to allow for the speedy resolution of the queries.
b) All communications with YOGA India and its Feedback/Customer Support shall be conducted in Parliamentary language (the language which is not offensive and/or abusive).
c) YOGA India prevents and prohibits any such use of offensive and/or abusive language and the strictest of actions shall be taken against the User who uses such offensive and/or abusive language including but not limited to suspension and/or termination of the User Profile.
d) Any comments or suggestions that you may have that may contribute to improving the YOGA India Registration Portal will be appreciated. Please feel free to write to us at youthoverallgamesassociation@gmail.com in case you want to share your feedback with us. In case of any grievances, you may send your complaints for readdressing to youthoverallgamesassociation@gmail.com.
This is the current Privacy Policy, which should be read in conjunction with the Terms and Conditions of the YOGA India Registration Portal. It replaces any other Privacy Policy for the Registration Portal published on the YOGA India Registration Portal to date. YOGA India may at any time amend the Privacy Policy by publishing the amended Privacy Policy on the YOGA India Registration Portal without notice unless there is a material change to the rights granted to users herein. If the terms of this Privacy Policy are not acceptable to you, please do not continue using the YOGA India Portal provided through the same